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Store and share critical information digitally and securely

Does your organization handle business critical information? Do you wish you had a place to digitally store that information without fear of spreading it to outsiders? Perhaps you need to discuss about the data, or just a part of it, with a stakeholder – how can it be done securely?

There is an endless amount of different options for storing and sharing files in the digital age. However, there are certain critical information for which the security requirements are stricter than those in basic communications.

Storing and sharing critical information

In order to ensure information security, a company should provide the personnel who handle business critical information a safe place to store and process that information. It is also good to determine who has access to the data and manage access rights.

In terms of internal communications, solutions are often in place. Communication about critical information is more challenging with outsiders. For example, a consultant, a lawyer or an accountant may need to give an opinion or comment the content of a document. In practice this may result in face-to-face meetings about the smallest of questions or changes.

Digital alternatives for communication about critical data exist. In the electronic workspace developed by Deltagon, access to a workspace can be very strictly limited and the identity can be checked, for example with strong electronic identification. You can also have a discussion about a document with a group, and securely share a single file to be commented by an outsider. Access to the document can be removed at any time.

Information security means the arrangements which are made in attempt to ensure the integrity, confidentiality and availability of data. Other information security principles are accountability, auditability and access control.

For information security reasons, it is best to make sure that personnel changes, for example, do not cause problems. This is just one of the reasons why businesses should not rely on personal archiving methods, but to provide suitable options for different needs. Those that are based on the company's security policy. For example, even though workstations are often backed up, many organizations have found it useful to use solutions that enable them to see where and when information has been shared even after a person is no longer working for the organization.

Information security threats include, but are not limited to, unauthorized access, unauthorized use, inspection or disclosure of secret information, modification of data, copying of information, and destruction of information.

A secure electronic workspace is a simple way to solve many problems and threats of storing and sharing information. When choosing a solution, you should consider at least the following:

  • Information security: Where is the information located and who has access to it? Is the information stored encrypted? What kind of log information of changes is available?
  • Data protection: Is data protection considered in the way required by legislation and contracts?
  • Deployment: How much time and effort does it take to set up? Is configuration and user training easy to implement?
  • User friendliness: How easy is it to use? How versatile is it regarding different use cases? Does it work on mobile devices too?
  • User management: Is user management reliable and easy? Can information be shared with customers and partners, for example? Can users have different roles depending on the subject?

Contact us if you want to discuss more about the topic or want to know how Deltagon's solutions work in communicating critical information. You can reach us by phone at +358 9 6850 320 or email sales@deltagon.com. You can also fill in the contact form below and we will contact you.

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